STREAMLINE AND AUTOMATE PROCESSES
Too much paper, slow processes, inaccurate reviews and approvals, and non-compliant employees can have a major impact on meeting deadlines. But with so many variables, identifying bottlenecks is a complex task that makes it difficult to make corrective decisions in a timely manner.
By using artificial inteligence, more specifically machine learning and computer vision algorithms, TERADocuments is able to automate repetitive tasks and therefore improve data capture, automate storage, and increase the speed at which internal processes flow.
RISE TO THE NEXT LEVEL
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01 CAPTURE |
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Documents are captured via scanning using MFP devices or dedicated scanners. Alternatively, pre existing files can be imported into the application, either manually or by email or other specific connectors. |
02 PROCESS |
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At this stage documents are separated or grouped according to predefined rules. Attributes are collected automatically, by using optical character recognition, barcode or QR code reading in predetermined zones. |
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03 ARCHIVE |
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Processed documents are archived in repositories defined by the organization. These repositories may either be located within the organization's facilities ou in the Cloud or combinations of the two. |
04 WORKFLOW |
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By using workflows it is possible to design a flow of approval so that certain documents can be reviewed, approved, published and distributed. Users are notified of their tasks, ensuring that they are performed. |
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05 PUBLISH |
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Documents are made available for consultation on the web platform. They can be searched for their attributes as well as their content, and access can be restricted according to the user profile. |
AWESOME CAPABILITIES
Easy to install and to set up;
OCR information capture;
Automatic barcode and QR code reading;
Review and approval workflow design;
Active Directory integration;
Scanner and MFP integration;
Multiple archive destinations (SMB, FTP, NAS);
MS Excel data export;
Searchable PDF creation;
Automatic email notifications;